Risk Management / Emergency response plan
You must maintain an Emergency Response Plan for each activity which outlines procedures to be followed in the event of natural or other disaster, injury, illness or delay. Foreseeable risks should be identified, and strategies should be developed to avoid or minimise these risks. Your plan must include information to assist your staff to minimise the escalation of the situation, the injuries incurred and the likelihood of further incidents occurring.
Your industry body may well provide established risk management guidelines that you may adapt to your specific business. However, your plan must be specific to your planned activities.
Your staff must be familiar with your Emergency Response Plan and able to access a copy when carrying out the activity. Provide as much detail as possible to properly assess and manage risk in your business operations.
Your Emergency Response Plan should include details on the following areas:
identifying hazards and assessing risks
management of risks
incident/emergency response procedures and a copy of your activity incident report
client - staff ratios
activity equipment standards
first aid qualifications and equipment
equipment maintenance and replacement procedures
documentation and record keeping.
An effective risk management plan should involve the following series of steps (Australian Standard AS/NZS 4360 Risk Management):
Step 1 – Identify all hazards.
Step 2 – Assess and prioritise the risks these hazards create, deal with highest priority risk first.
Step 3 – Decide on measures to control the risks (e.g. eliminate the risk, substitute a venue and use personal protective equipment).
Step 4 – Implement appropriate control measures.
Step 5 – Monitor the control measures and review the process.